Cummins Inc. Administrative Assistant in Williston, North Dakota

Administrative Assistant

Description

Cummins is a place big enough to coach and develop a global workforce and create the world’s leading clean, engine technology. We’re also small enough for you to find your fit and personal passion with a team of dependable, innovative thinkers who are developing their careers within a diverse, inclusive, empowering environment.

Our Distribution business delivers reliable, durable, high performing products for our global partners. You are key to our customers’ success, where you’ll deliver solutions that build your knowledge base and fuel your career.

This position is responsible for providing a full range of receptionist, secretarial and administrative functions in support of branch departments. The individual in this position primarily resides at their desk area. Responsibilities and duties are varied and may change with the influx of business. This position is vital to the success of the Branch.

Key responsibilities for this WILLISTON -based ADMINISTRATIVE ASSISTANT :

  • Provide support to General Manager and Service Supervisor by performing branch-level accounting duties including preparing daily bank deposits, tracking and coding accounts payables, maintain petty cash, BMS data entry support, and back-up QuickService process support.

  • Perform general office and clerical support including answering and routing calls, monitor and restocking branch consumables and supplies, filling and weekly meeting minutes.

  • Provide facilities support as point of contact for HSE manager and outside vendors.

  • Provide Service Center administration support.

  • Parts and Service Invoice Coding

  • Balancing Cash and Petty Cash Box/ Bank deposits

  • Invoice Reconciliation / Cash Payments Spreadsheet

  • Credit Card Batching and Prep Spreadsheet for Finance

  • Process Incoming Checks for Service/Parts and matchup

  • Ordering Supplies

  • Operation of mail-room including mailing of all outgoing invoices and monthly statements

  • Phone Support for Parts and Service department(s)

  • Filing (work orders, invoices, misc. paperwork, etc.)

  • Daily Reports and NPS Report

  • Travel Arrangements for techs/mgmt.

  • Special Projects (Assembly of Safety kits, order food for safety meetings, etc.)

  • Misc. (gas receipts, shoe reimbursement, etc.)

  • Increased day to day admin support of Operations Manager

  • Create and submit weekly timesheet to HR for Payroll

  • Technician Training Tracking, Identifying and organizing needs

  • Filing

  • Data entry

If you want to develop your career with the industry leader who gives you the innovative technology you love to work with and empowers you to deliver a service you can be proud of – then Cummins is where you need to be.

Qualifications

To succeed in this role, the administrative assistant will have the following qualifications:

  • Demonstrated ability to communicate effectively with external and internal customers.

  • Demonstrated ability to positively react to change in environment, processes and people.

  • Possess well-developed interpersonal skills; able to interact positively with diverse personalities.

  • Able to work under pressure, manage multiple priorities and follow through to task completion with interruptions.

  • Possess strong organizational skills with attention to detail and follow through. Demonstrated proficiency in Microsoft Office applications.

Experience, Education, Licenses, and Certifications :

  • 1-3 years of Administrative experience

  • Ability to provide excellent customer support

  • Excellent written and verbal communication skills

  • High level of organization

  • Ability to prioritize your work

  • Multi-tasking in a fast-paced work environment

  • Support multiple people at multiple locations

  • Self-directed / Work independently and as part of a team

  • Adept at learning new processes and internal software proficiently

  • Proactive and forward-thinking

  • Microsoft Word and Excel (intermediate or better)

  • Internet & Web-based software savvy

  • Typing & Numeric Key (intermediate or better)

Compensation and Benefits

Base pay commensurate with experience.

  • Additional benefits vary between locations and include options such as our 401(k) Retirement Savings Plan, Cash Balance Pension Plan, Medical/Dental/Life Insurance, Health Savings Account, Domestic Partners Coverage and a full complement of personal and professional benefits.

Cummins and E-verify

At Cummins, we are an equal opportunity and affirmative action employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law. Cummins validates right to work using E-Verify.

Cummins will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. To learn more about E-Verify, including your rights and responsibilities, please visitwww.dhs.gov/E-Verify

Job FACILITIES

Primary Location United States-North Dakota-Williston-US, ND, Williston, 4514 Dakota Pkw

Job Type Experienced - Exempt / Office

Recruitment Job Type Office

Job Posting Oct 1, 2018, 3:22:24 PM

Unposting Date Ongoing

Req ID: 180006N4