Cummins Inc. Executive Administrative Assistant - Indy in Indianapolis, Indiana

Executive Administrative Assistant - Indy

Description

Performs administrative duties and office support activities for an officer of Cummins.

Understands the annual business cycle and anticipates the executive’s needs regarding preparation for and scheduling of activities; manages the executive’s calendar; schedules meetings, calls, and other interactions based on the priorities of the executive; schedules travel; completes expense reports in a timely manner.Understands business etiquette; interacts and works successfully with senior leaders of Cummins’ customers and suppliers to ensure that customer needs are addressed while balancing an executive’s other responsibilities and commitments; researches solutions to questions and responds independently to email and phone inquiries.Makes sound choices in ambiguous situations; solves issues with reason and calm in times of crisis.Manages the executive’s email and other correspondence, responding on behalf of the executive where appropriate, forwarding communications to appropriate staff to respond, or bringing the matter to the attention of the executive.Develops an understanding of the executive’s work style and preferences; assumes responsibilities as requested by the executive.Uses appropriate tools for required work, including the Microsoft suite and Lotus Notes; ensures that all documents produced for the executive are of the highest quality, accuracy, and completeness.Knows the appropriate sources for needed data and gathers data for reports and analysis; prepares reports and analyses to assist executive with decision making.Interacts effectively with all levels of employees throughout the company; works with the executive’s staff to ensure that business decisions are made in a timely fashion while balancing the executive’s other responsibilities and commitments; schedules staff meetings; arranges meeting space or virtual meeting tools; develops staff meeting agendas and ensures that participants are prepared for the meetings; ensures that any follow-up actions resulting from the meeting are documented and completed.Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; approves transactions; responds to inquiries from accounts payable and payees; may approve staff expense reports and other payment requests; works with finance team to prepare and run financial reports for the executive.Initiates, develops, leads, and participates in improvement processes; actively participates in self- and team audits and resulting process improvements.Understands the structure of the organization and maintains a strong network across departments; draws on network to answer questions, solve problems, and successfully execute responsibilities.Demonstrates the highest level of confidentiality in execution of all responsibilities.Performs other duties as required, to get the job done.Travel as required by the work.

Qualifications

High school diploma, GED or equivalent required.Must pass typing and other required testing.Administrative Assistant and/or Microsoft Office certifications preferred.

Eight year experience/education requirement accomplished through one of the following: Bachelors degree and at least four years of relevant experience, associates degree and at least six years of relevant experience, or at least eight years of relevant experience required.Three to five years of executive administrative assistant experience preferred.

Job GENERAL MANAGEMENT

Primary Location United States-Indiana-Indianapolis-US, IN, Indianapolis, Cummins DBU Headquarters

Job Type Experienced - Professional / Office

Recruitment Job Type Office

Job Posting Nov 30, 2016, 12:00:00 AM

Unposting Date Ongoing